(1) In every district orderly room shall be held once a week or often if necessary, by the Superintendent, if possible, otherwise by a gazetted officer appointed by him. (2) Gazetted officers presiding in orderly room, are required to hear and pass orders on requests put forward by subordinates in accordance with discipline and through the prescribed channel. Similarly, defaulters at headquarters shall be produced in the first instance before the officer holding orderly room, who shall dispose of such cases forthwith as far as possible, making such record of his proceedings as may be required by rule in the circumstances of each case. When the complaint against a defaulter necessitates formal proceedings too long to be completed forthwith, the officer holding orderly room shall pass orders for the conduct of such proceedings. Every effort shall be made to dispose of disciplinary matters direct and in the presence of the men and to reduce to a minimum the volume of such matters dealt with by means of written reports through the office. A register will be maintained in Form 14.10(2) for all personnel appearing in orderly room